Please note the following important instructions for the application form. You must upload up to 11 documents, so be sure to gather them before proceeding with your application.
Important notes:
- The project budget, financial templates, activity report, and curriculum must be in English. Other documents can be in the local language.
- Use Latin script (also for filenames!).
- Only use the most recent templates provided for the project budget and the financial templates.
- The maximum file size allowed for each document is 15 MB.
Below is a list of the required documents along with their allowed file types, required language, and a brief explanation:
| # | Required documents |
Allowed filetypes |
Download templates | Required language | Explanation |
|---|---|---|---|---|---|
| 1. | Project budget | .xlsx | project budget template | English | The budget outlines the expected costs and funding plan for your proposed project. Use our project budget template only. Download a sample budget with instructions. |
| 2. | Annual Financial Report 2024 | .docx, .pdf | Local language allowed | Must include a balance sheet, an income and expenses overview and explanatory notes. | |
| 3. | Annual Financial Report 2023 | .docx, .pdf | Local language allowed | (see above) | |
| 4. | Financial template 2024 | .xlsx | financial template | English | This template summarizes your organization's income and expenditure table, including exchange rates (local currency vs. euro). The template calculates the euro amounts automatically. (If the local currency is already the euro, fill out 1 in the exchange rate field). Use our financial template only. Download a sample financial template with instructions. |
| 5. | Financial template 2023 | .xlsx | financial template | English | (see above) |
| 6. | Activity Report 2024 | .docx, .pdf | English | Must include all key activities and organizational updates from your organization. | |
| 7. | Curriculum | .docx, .pdf | English | The curriculum serves as a comprehensive guide that outlines what the project entails and how it will be executed. Download our instructions. |
|
| 8. | Safeguarding policy statement | .docx, .pdf | Local language allowed | This document details the policy, measures and guidelines of your organization to ensure the welfare and protection of individuals involved in the activities of your organization. See example. | |
| 9. | Registration certificate | .docx, .pdf | Local language allowed | If you have applied before and have sent us a listing of your organization in the official public register, and no legal changes have taken place, it is not necessary to send it again. | |
| 10. | Articles of association | .docx, .pdf | Local language allowed | If you have applied before and have sent us the Articles of Association of your organization, and there are no new Articles of association, it is not necessary to send them again. | |
| 11. | Auditor's report | .docx, .pdf | Local language allowed | (if available) |
