Required documents

On page 9 of the application form, you will need to upload up to 10 documents. Collect them beforehand.  


Important notes:

  • Due to the war in Ukraine, additional rules apply
  • The project budget, financial templates, activity report, and program must be in English. All other documents can be in the local language.
  • Use Latin script for filenames.
  • Only use our most recent templates for the project budget and the financial templates.
  • The maximum file size per document is 15 MB.
# Required documents



Download templates Required language Explanation
1. Project budget .xls, .xlsx project budget template English The budget includes a cost plan detailing the expected costs of the proposed project and shows a funding plan of how these costs will be covered.


Download a sample budget with instructions.
2. Annual financial report 2022 .doc, .docx, .pdf   Local language allowed The annual financial report of your organization includes the following:
  • a balance sheet (or statement of financial position);
  • an income and expenditure table;
  • explanatory notes (if available).
 3. Annual financial report 2021

.doc, .docx, .pdf

  Local language allowed (see above)
 4. Financial template 2022

.xls, .xlsx

financial template English This financial template is a summary of your organization's income and expenditures table. Besides the amounts, you should also fill out the exchange rate (local currency vs. euro). The template calculates the euro amounts automatically. (In case the local currency is already the euro, fill out 1 in the exchange rate field)


Download a sample financial template with instructions.
 5. Financial template 2021

.xls, .xlsx

financial template English (see above) 
 6.  Activity Report 2022

.doc, .docx, .pdf

  English Suppose your organization does not publish an official activity report. In that case, you should send us a report in which you mention all past year's activities,  essential changes, and highlights within the organization.
 7. Program
All applications must add a plan B (one paragraph) in case the Covid-19 crisis is not over in 2024!

.doc, .docx, .pdf

  English This document contains a:
  1. program or planning (maximum of two A4 paper sheets), and a;
  2. plan B (one paragraph) in case Covid-19 will not be over in 2024! Add plan B as a supplement to the program. 
 8. Registration certificate

.doc, .docx, .pdf

  Local language allowed If you have applied before and no legal changes have occurred, sending this again is unnecessary.
 9. Articles of association

.doc, .docx, .pdf

  Local language allowed If you have applied before and no legal changes have occurred, sending this again is unnecessary.
10. Auditor's report

.doc, .docx, .pdf

  Local language allowed (if available)



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