Grantees must submit a report within three months after completing the project via our Portal.
Although we assume that the following information is redundant, please make sure to send a clear report with proper proof. If the report doesn’t meet the requirements, the Board may change or cancel the payment to the grantee.
Requirements
The final report should include two completed templates and supporting proof. It must show the results of the project and compare them with the goals set at the start.
Uploading the Report
Please use our templates for the final report, which you can download from our Portal (log in first). After filling them out, upload the templates together with proof to the Portal.
There are three fields to upload:
- Narrative questionnaire
- Financial Excel spreadsheet
- Supporting proof
Narrative questionnaire
This filled-out template should include a comprehensive report summarizing the results achieved.
Financial spreadsheet
The financial spreadsheet must include:
- the total amount of the advances issued by the JHF;
- the total amount of funds provided by the grantee and third parties, and a specification of the third parties;
- an itemized list of expenditures related to the project, compared to the itemized list of expenditures as stated in the project's budget.
- an itemized list of revenues related to the project, compared to the itemized list of revenues as stated in the project's budget.
Supporting proof
You must provide substantial proof that the project took place, for example:
- Pictures, flyers, posters, and similar materials can be uploaded to our Portal as one compressed .zip or .rar file (maximum size: 15 MB). Please do not provide links to online folders such as Google Drive.
- Books must be sent to our office.
- Links to apps, social media, or videos should be mentioned in the narrative questionnaire.
Current Liabilities
Current liabilities will expire and be canceled after five years. If a project is not completed within five years, and if we have not received the final report, the organization must refund all payments received.
